WP4 Board Meeting - Oct 2026
October
12
2026
-
Online
-
14:30 PM - 15:30 PM CEST
The concept calendar
Opening – announcements
Introducing the new student representative in WP 4 Board (Anna Maria Atanasova (s2302010875@sd.uni-vt.bg)
Discuss representation & representative of Bifröst University (enclosed message from Sanne)
Update winter school – (Petru & Dimitris).
Update co-creation events and timeline
Advocacy and connection with the WP8 (Manon)
Status for the reporting for the mid-term assessment
Updates WP4 tasks and way of working WP4 board 2026 (Petru & Dimitris)
Closure
Encl.
Message from Bifröst University
Dear Petros, Petru, and Dimitrios,
My last day at Bifröst will be Wednesday, September 30.
I previously flagged with the higher administration at Bifröst (Rector, Deans, Research Director) that even though our ability to participate in WP4 is limited given that we do not currently offer doctoral studies, we should ensure sufficient participation in terms of subtask contributions from more qualified people than me, who merely has a coordination role.
Eiríkur Bergmann (in cc) has stepped in as WP4 Board member, but given his regular workload as an esteemed academic at our institution, it is not feasible for him to contribute on the subtask level. Similarly, my successor as Institutional Coordinator, Thorgeir Pálsson (in cc), does not have the capacity to contribute on the subtask level due to other responsibilities.
I discussed with Eiríkur, that he, as board member, together with Thorgeir, as IC, will continue to bring up the matter of subtask contributors within Bifröst until a solution can be found.
In the meantime, even though he cannot actively contribute to the subtask, I kindly ask you to include Thorgeir in communications for T4.2.4 and other subtasks to ensure Bifröst remains up-to-date.
Petru and Dimitrios, Eiríkur is looking forward to meeting you in person in The Hague at the end of October and hopes this will give him an opportunity to connect more deeply.
Thank you, and best regards,
Sanna
Meeting Minutes
Curseu, Petru
0 60:06
Curseu, Petru 0 minuten 6 seconden
And I see Ana Maria is here.
Curseu, Petru 0 minuten 13 seconden
Because that was the first one of the first things we need to address to introduce the new student council member.
Curseu, Petru 0 minuten 25 seconden
In the work package.
Curseu, Petru 0 minuten 35 seconden
OK, shall we shall we start?
AP
ANGELES SANCHEZ-ELVIRA PANIAGUA
0 460:46
ANGELES SANCHEZ-ELVIRA PANIAGUA 0 minuten 46 seconden
Good afternoon.
CP
Curseu, Petru
0 480:48
Curseu, Petru 0 minuten 48 seconden
Good afternoon, everyone. Anna mentioned that she cannot speak, but while I will say a few words and introduce Anna as the new student council member for the work.
Curseu, Petru 1 minuut 7 seconden
Package 4, I have added Anna to the communication list and to the e-mail list with the with updates and agendas and the meetings and all these details, administrative details related to the to the work package. As
Curseu, Petru 1 minuut 28 seconden
You know, maybe Anna, our work package is mostly focused on working with the PhD candidates in a variety of settings, and part of our activities also relate to the educational innovation aspects.
Curseu, Petru 1 minuut 45 seconden
Good, so welcome on board. At any time you can talk or you're able to contribute, please feel free to do so.
Curseu, Petru 1 minuut 55 seconden
We'll start with the announcements.
CP
Curseu, Petru
26 minuten 4 seconden26:04
Curseu, Petru 26 minuten 4 seconden
Yes, yeah, so it's a bilateral.
AP
ANGELES SANCHEZ-ELVIRA PANIAGUA
26 minuten 4 seconden26:04
ANGELES SANCHEZ-ELVIRA PANIAGUA 26 minuten 4 seconden
I mean, is there is a list of those that have been selected, right?
CP
Curseu, Petru
26 minuten 10 seconden26:10
Curseu, Petru 26 minuten 10 seconden
Yeah, this is a bilateral agreement that, or a bilateral exchange from the university that sends the PhD candidate and the university that received the candidate. The ones that received the candidate, they don't know much about the candidate except for the
Curseu, Petru 26 minuten 28 seconden
except for the topic and eventually the person that will, you know, host the candidate, but I think the check should be done at the home institution.
AP
ANGELES SANCHEZ-ELVIRA PANIAGUA
26 minuten 39 seconden26:39
ANGELES SANCHEZ-ELVIRA PANIAGUA 26 minuten 39 seconden
But could we have, I mean, all the partners, like the list of those that each year have been selected by each university would be that are okay, all right, to know who they are in the beginning.
CP
Curseu, Petru
26 minuten 49 seconden26:49
Curseu, Petru 26 minuten 49 seconden
I guess, I guess, Dimitris.
ΚΔ
Καλλές Δημήτρης
26 minuten 53 seconden26:53
Καλλές Δημήτρης 26 minuten 53 seconden
I'll definitely take with Magra, who's sharing the doctoral stage panel, to see what kind of information we should be sending. But in principle, when a university receives, let's say, an expression of interest in Dimitrix saying, oh,
AP
ANGELES SANCHEZ-ELVIRA PANIAGUA
27 minuten 4 seconden27:04
ANGELES SANCHEZ-ELVIRA PANIAGUA 27 minuten 4 seconden
Hi, everyone.
ΚΔ
Καλλές Δημήτρης
27 minuten 12 seconden27:12
Καλλές Δημήτρης 27 minuten 12 seconden
I'm going to use these doctoral states and I'm coming to Ned. In principle, this must be an application enabled through the system. So it's not just an expression of interest. It's a formal application. Unless you receive a formal application, you shouldn't be paying attention to any expression of interest.
AP
ANGELES SANCHEZ-ELVIRA PANIAGUA
27 minuten 26 seconden27:26
ANGELES SANCHEZ-ELVIRA PANIAGUA 27 minuten 26 seconden
Yeah.
ANGELES SANCHEZ-ELVIRA PANIAGUA 27 minuten 33 seconden
Yeah, yeah.
ΚΔ
Καλλές Δημήτρης
27 minuten 34 seconden27:34
Καλλές Δημήτρης 27 minuten 34 seconden
And the formal application also takes into account somebody who from the sending university says that they are aware of the student
Καλλές Δημήτρης 27 minuten 48 seconden
trying to go to a doctor and stay. So it's not a, you know, a blue sky invitation to go find somewhere to go.
AP
ANGELES SANCHEZ-ELVIRA PANIAGUA
27 minuten 58 seconden27:58
ANGELES SANCHEZ-ELVIRA PANIAGUA 27 minuten 58 seconden
Yeah, of course. Because in fact, we can have both different things. We can have these two formal estates that have been approval and they are funded, but also we need to promote that we can have more estates because people get funding by other minis. But
ΚΔ
Καλλές Δημήτρης
27 minuten 58 seconden27:58
Καλλές Δημήτρης 27 minuten 58 seconden
But I'll check with Marla.
AP
ANGELES SANCHEZ-ELVIRA PANIAGUA
28 minuten 20 seconden28:20
ANGELES SANCHEZ-ELVIRA PANIAGUA 28 minuten 20 seconden
is just to know exactly, well, who this two that have, of three that have been elected, selected are the ones. And of course, keeping on promoting that our students in a doctoral program can go and join.
CP
Curseu, Petru
28 minuten 20 seconden28:20
Curseu, Petru 28 minuten 20 seconden
Yeah.
AP
ANGELES SANCHEZ-ELVIRA PANIAGUA
28 minuten 39 seconden28:39
ANGELES SANCHEZ-ELVIRA PANIAGUA 28 minuten 39 seconden
or have another stay in other open new institution, but not funded by this specific task or activity.
ΚΔ
Καλλές Δημήτρης
28 minuten 54 seconden28:54
Καλλές Δημήτρης 28 minuten 54 seconden
And definitely make a point of communicating that between you and Magda, because we need to have, let's say, a short description of the problem that arise to make sure that we anticipate this kind of things in forthcoming calls, you know.
CP
Curseu, Petru
29 minuten 11 seconden29:11
Curseu, Petru 29 minuten 11 seconden
Maybe Dimitri is linked to this, maybe we can we can keep an updated list in Decidim or something like that. That could be that could be an you know landing page for you know us to see who's who.
AP
ANGELES SANCHEZ-ELVIRA PANIAGUA
29 minuten 25 seconden29:25
ANGELES SANCHEZ-ELVIRA PANIAGUA 29 minuten 25 seconden
Yeah, and also I think it's interesting and to see, for instance, in general, all along these years, who are the profiles of those that have, you know, done this stage and I think that's interesting too.
ΚΔ
Καλλές Δημήτρης
29 minuten 26 seconden29:26
Καλλές Δημήτρης 29 minuten 26 seconden
Okay.
CP
Curseu, Petru
29 minuten 39 seconden29:39
Curseu, Petru 29 minuten 39 seconden
Yeah, yeah. And then I will talk about the Decidim in The Hague also because in the executive board meeting I didn't receive yet a closure or a decision on our request to have a platform for the PhD candidates on Decidim. So I'll
Curseu, Petru 29 minuten 58 seconden
Keep pushing this idea, and these are related issues, because if we can have profiles of the PhD candidates on the and possibilities for them to connect, I think we can also keep an updated list of PhD exchanges and the profiles of these people that...
Curseu, Petru 30 minuten 19 seconden
Benefited or will benefit from these exchanges.
AP
ANGELES SANCHEZ-ELVIRA PANIAGUA
30 minuten 21 seconden30:21
ANGELES SANCHEZ-ELVIRA PANIAGUA 30 minuten 21 seconden
Yeah, yeah, and maybe in some, you know, conference or wherever they can and even have like a session in which all of them can present what they did, you know, so that I think that's interesting.
CP
Curseu, Petru
30 minuten 30 seconden30:30
Curseu, Petru 30 minuten 30 seconden
Yeah.
Curseu, Petru 30 minuten 35 seconden
All right, then, good, good. I will do so. Some other things, remaining things, issues.
Curseu, Petru 30 minuten 44 seconden
If not, I will send all of you a formal invitation to the Hague for the 28th. Thank you, Sonja, for clarifying this. And yeah, I'm looking forward to seeing you in person for the next meeting if you're there. If not, we will meet in November.
Curseu, Petru 31 minuten 3 seconden
And catch up, and we'll brief you about what what wonderful things happened in the neck.
Ingen, Sonja van
31 minuten 10 seconden31:10
Ingen, Sonja van 31 minuten 10 seconden
Have a nice day.
AP
ANGELES SANCHEZ-ELVIRA PANIAGUA
31 minuten 10 seconden31:10
ANGELES SANCHEZ-ELVIRA PANIAGUA 31 minuten 10 seconden
See you, see you in the head. Bye.
JO
Jahna Otterbacher
31 minuten 11 seconden31:11
Jahna Otterbacher 31 minuten 11 seconden
Bye. Bye. Thank you. Bye bye.
HS
Helduser, Sascha
31 minuten 11 seconden31:11
Helduser, Sascha 31 minuten 11 seconden
Thank you, see you.
S
Sandra Sofia Ferreira da Silva Caeiro
31 minuten 12 seconden31:12
Sandra Sofia Ferreira da Silva Caeiro 31 minuten 12 seconden
Bye bye. Bye bye. Thank you. Bye.
ΚΔ
Καλλές Δημήτρης
31 minuten 14 seconden31:14
Καλλές Δημήτρης 31 minuten 14 seconden
Bye bye bye.
Curseu, Petru
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